IQA Update

Regionals

Apply For Your Regional Championship Committee

by IQA Staff | August 16, 2013

Photo by Isabella Gong/IQA Staff

Applications are open for all U.S. and Canadian regions for all positions, except where listed. This includes the regional championships whose locations have not yet been announced. To apply, please send a cover letter and resume to . Please apply for all positions by 11:59PM on August 31st, with the exception of tournament director only for the Midwest Regional Championship — MWRC TD applications should be submitted no later than August 24th.

TOURNAMENT DIRECTOR (APPLY FOR NORTHEAST, MIDWEST, AND SOUTH REGIONALS)

In the Mid-Atlantic, Western, Southwestern, Canadian, European and Oceania regions, the tournament directors have already been selected.

The Tournament Director oversees the event on the macro level. He or she oversees every department and ensures timeliness of tasks. The role is mainly a management position, but the Director is prepared to pick up any slack as necessary. The TD is also charged with keeping the budget in check and producing as profitable a tournament as possible. The Director approves all major decisions and reserves the right to exert more or less oversight over departments as necessary.

Key duties and responsibilities:

• Oversees all aspects of the regional and ensures timeliness and completion of all tasks (both in preparation and at the event)
• Ensures all deadlines are met and approves all major decisions
• Oversees and manages all the other RCC members in their work
• Conducts weekly staff meetings
• Maintains the budget, ensures financial stability
• Acts as liaison between the city organization and the RCC
• Acts as primary contact with the IQA
• Oversees creation of overall event schedule

Additional considerations:

• MUST NOT be a player
• Should have some prior experience planning events

ASSISTANT TOURNAMENT DIRECTOR (APPLY FOR ALL REGIONALS EXCEPT OCEANIA)

The ATD is the TD’s right hand, and they work together more closely than any other two positions. Their portfolio will be somewhat fluid, as they will frequently be tasked with jobs that don’t fit in any other category, or asked to fill a vacancy on the team. They are conversant, but not necessarily an expert, in every area of the event, and are prepared to stand in for the TD whenever necessary.

Key duties and responsibilities:

• Acts as the TD’s right hand and works more closely with the TD than anyone else
• Does various work across the board to ensure the timeliness and completion of all tasks; performs jobs that don’t fit into any other category and fills vacancies on the team
• Works in the TD’s stead whenever necessary
• Makes sure the most relevant work is on the top of the TD’s list at any given time

Additional considerations:

• Preference given to non-players
• Experience with past events
• Conversant, but not necessarily an expert, in every area of the event
• For European Regional Championship, applicants must be local to the event location

HOSPITALITY COORDINATOR (APPLY FOR ALL REGIONALS)

The Hospitality Coordinator is in charge of ensuring a positive experience for players off-pitch and for spectators. They research entertainers and vendors, negotiate contracts, and secure timely appearances on site. If necessary, they coordinate housing, as well as any accompanying social events. They are also the primary liaison to teams on all tournament-related issues.  Regular consideration of the spectator experience, and ways it can be improved, are central to their role. On site, they act as the primary point of contact to vendors and entertainers, and seek to improve and simplify the spectator experience where possible.

Key duties and responsibilities:

• Ensures a positive experience for players and spectators off-pitch
• Books and manages entertainers and vendors. This includes negotiating contracts, researching, and overseeing them at the event (ensuring timely arrival, set up, payment, etc.)
• Acts as primary liaison for teams and handles communications between the RCC and the team captains
• Coordinates housing, social events for teams and volunteers
• Creates information packets for teams (in coordination with other departments)
• Takes the spectator experience into consideration; seeks to improve and simplify the spectator experience where possible
• On site, acts as primary point of contact for vendors, entertainers, and teams
• Ensures all spectator and player needs are met during the event

Additional considerations:

• Preference given to non-players
• For European Regional Championship, preference given to applicants local to the event location

LOGISTICS COORDINATOR (APPLY FOR ALL REGIONALS)

The Logistics Coordinator is in charge of securing all equipment and other necessities for the event. This includes, but is not limited to, chairs, tables, walkie talkies, port-o-lets, hoops, balls, and tents. They will research vendors (or contact lenders), negotiate contracts, and secure delivery of all necessities for the weekend. They work closely with the other coordinators to ensure all needs are being met. On site, they spearhead the setup effort, coordinate any related running tasks (water refilling/refueling), and deal with any unexpected problems.

Key duties and responsibilities:

• Secures all equipment and other necessities for the event
• Researches equipment rental companies (may delegate to various other sub-coordinators), negotiates contracts (including for equipment such as chairs, tables, and tents), and secures delivery of all necessities for the weekend
• Books medical staff for the event
• Works closely with other coordinators to ensure all needs are met
• Supervises load-in, pre-event clean-up, equipment and site maintenance during the event, and load-out/clean-up after the event
• Coordinates any related running tasks during the event (i.e. filling up water) and deals with unexpected problems during the event
• Works closely with the TD to maintain a reasonable budget

Additional considerations:

• Preference given to non-players
• For European Regional Championship, preference given to applicants local to the event location

MARKETING COORDINATOR (APPLY FOR ALL REGIONALS)

The Marketing Coordinator either creates or oversees the creation of all tournament branding, including tournament logo, merchandise, and marketing materials. They will be meeting regularly with the IQA Marketing Department to ensure consistent branding across all regional championships. The Marketing Coordinator is responsible for advertising the event inside and outside of the quidditch community, website and social media presence. They are charged with seeking out and being the liaison for all media outlets outside of the IQA (newspapers, news shows, freelancers, photographers, etc.) and play host to any media during the tournament.

Key duties and responsibilities:

• Creates/oversees tournament branding, including tournament logo, merchandise
• Works closely with IQA Marketing Department to ensure consistent branding across all regional championships
• Advertises the event inside/outside the quidditch community
• Oversees website and social media presence and encourages media coverage external to IQA outlets
• Acts as the PR voice for the event
• Liaises with media outlets (newspapers, news shows, freelancers, photographers, etc.) and acts as the host for media representatives during the event
• Maintains a professional and family-friendly face for the event

Additional considerations:

• Preference given to non-players

VOLUNTEER COORDINATOR (APPLY FOR ALL REGIONALS)

The Volunteer Coordinator is responsible for creating roles and recruiting able volunteers to fill them, and staffing roles as determined by the TD. The Coordinator must work closely with his or her fellows to understand their staffing needs, and assign volunteers based on their skills and interests. He or she proactively maintains close contact with all volunteers before the event and directly manages those workers onsite as necessary.

Key duties and responsibilities:

• Oversees all volunteers (except snitches and refs, which fall under Gameplay Director)
• Determines where volunteers are needed at the event and finds the staff to fill those roles based on skills and interests
• Works with the TD to determine staffing needs
• Proactively maintains close contact with all the volunteers before the event and directly manages those workers onsite
• Creates a volunteer schedule available before the event

Additional considerations:

• Preference given to non-players

GAMEPLAY MANAGER (NO APPLICATIONS)

In addition to the above positions, each RCC will include a Gameplay Manager. The Gameplay Manager for each regional championship will be a member of the IQA’s General Gameplay Team. The job description of the Gameplay Manager is as follows:

The Gameplay Manager is responsible for all game-related tasks. They ensure compliance with IQA Gameplay Department standards, create the tournament format, bracket, and all special rules and guidelines for the event such as tiebreaker rules, ref and snitch policies, etc. They oversee the Ref and Snitch Coordinators and the recruitment of refs and snitches for the tournament. During the event, should any disputes occur, the Gameplay Manager will arbitrate, and they will ensure the smooth transition from pool to bracket play.

Key duties and responsibilities:

• Oversees all game-related tasks
• Ensures compliance with IQA Gameplay Department standards
• Creates tournament format, bracket, and all special rules and guidelines for the event (i.e. tiebreaker rules, ref and snitch policies, etc.)
• Oversees the ref coordinator and snitch coordinator and the other refs and snitches by association; oversees recruitment for the event and monitors refs and snitches during the day
• During the event, acts as arbiter of any in-game disputes, receives and collates scorekeeping data, and ensures a smooth transition from pool to bracket play